Accounts Payable Supervisor

POSITION SUMMARY

Check figures, postings, and documents for accuracy. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Complete period-end closing procedures and reports as specified. Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures. Follow-up and resolve past due accounts and vendor invoices until payment in full is received or resolved.

Coordinate tasks and work with other departments; serve as a departmental role model or mentor; assign and ensure work tasks are completed on time and that they meet appropriate quality standards. Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.


CRITICAL TASKS

Safety and Security
- Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
Policies and Procedures
- Protect the privacy and security of guests and coworkers.
- Maintain confidentiality of proprietary materials and information.
- Follow company and department policies and procedures.
- Perform other reasonable job duties as requested by Supervisors.
Communication
- Speak to guests and co-workers using clear, appropriate and professional language.
- Talk with and listen to other employees to effectively exchange information.
Assists Management
- Coordinate tasks and work with other departments to ensure that the department runs efficiently.
Working with Others
- Develop and maintain positive and productive working relationships with other employees and departments.
- Support all co-workers and treat them with dignity and respect.
- Partner with and assist others to promote an environment of teamwork and achieve common goals.
- Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
Physical Tasks
- Enter and locate work-related information using computers and/or point of sale systems.
- Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
General Finance and Accounting
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
- Complete period-end closing procedures and reports as specified.
- Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables.
- Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.
- Code documents according to company policies and procedures.
- Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
- Record, store, and/or analyze information using property software.
- Maintain accurate electronic spreadsheets for financial and accounting data.
- Access computerized financial information to answer general questions as well as those related to specific accounts.
- Generate finance/accounting reports from computer system as needed.


CRITICAL COMPETENCIES

Analytical Skills
- Computer Skills
- Learning
- Arithmetic Computation
- Problem Solving
- Decision-Making Interpersonal Skills
- Team Work
- Interpersonal Skills
- Diversity Relations Communications
- English Language Proficiency
- Communication
- Writing
- Applied Reading
- Form, Report, and Log Completion
Personal Attributes
- Integrity
- Dependability
- Positive Demeanor
- Initiative Organization
- Detail Orientation
- Time Management
- Multi-Tasking
- Planning and Organizing General Finance and Accounting
- Microsoft Office
- Files Security
Accounting Policies and Procedures
- Accounting Knowledge

PREFERRED QUALIFICATIONS
Education High school diploma/G.E.D. equivalent
Related Work Experience At least 1 year of related work experience
Supervisory Experience No supervisory experience is required


Signature

Associate:


Manager: