Purchasing Supervisor

GENERAL MISSION:

1. Assists Purchasing Manager in ensuring the smooth and efficient operation of Purchasing department.
2. Ensures good quality purchases at the best possible price.
RESPONSIBILITIES AND MEANS:

1. Supervises work of Purchasing Officer.
2. Performs proper purchasing procedure in accordance with the hotel policies and procedures.
3. Maintains good relationship with user department and suppliers.
4. Performs the other duties that may be assigned from time to time.
5. Be informed and keeps your supervision informed of all matters that may affect your work, the hotel- s service or reputation.
6. Always presents a clean and tidy appearance in accordance with the hotel- s grooming standards.
7. Checks purchase requests and obtains quotations in accordance with established standards.
8. Assists Purchasing Manager in sourcing new suppliers if current suppliers do not offer the items requested.
9. Reports Purchasing Manager on quotations recommending suppliers offering the most competitive price whilst taking consideration quality, delivery time and consistency of supply.
10. Have a good understanding of the type, quality and pricing of all purchase items regularly required by the hotel.
11. Assists Purchasing Manager for the purchasing of required supplies including miscellaneous items and equipments referring to as - general stores- and food & beverage products.
12. Secures competitive bids on such supplies and equipments before placing order.
13. Recommends standards of quality and price.
14. Assists Purchasing Manager in maintaining file of catalogues and descriptive literature on all hotel equipments and supplies.
15. Meets periodically with outside sales people to learn of new products and prices.
16. Maintains close liaison with all departments and is knowledgeable of their operational equipments.
17. Reviews all purchase requests and purchase orders processed by subordinates.
18. Ensures that all efforts are exhausted in obtaining the best possible quotations.
19. Keeps good relationship with user departments and suppliers.
20. Manages the ordering process to ensure other departments receive goods in a timely manner.
21. Establishes procedures and forms to be used by hotel department in placing purchase orders.
22. Purchases goods that meet the requirements, specifications and cost as requested.
23. Assists Purchasing Manager for the interview Salesmen and Sales representatives to learn of new products and prices.
24. Studies the market to find best products available while considering price.
25. Liaison with Corporate Office to increase buying power.
26. Assists Purchasing Manager in reviewing the bidding regularly.
27. Maintains any procurement on high quality standard and meets with customer satisfaction.
28. Surveys sources of all materials i.e. Food & Beverage, House-Hole Supplies, Office Supplies & Equipments, etc. to maintain a quality standard.
29. Maintains an up-to-date list for reputable suppliers who supply the hotel requirements.
30. Coordinates with related function in good service mind and peer manner.

1. Training & Education
2. 5 days working / 2 days off
3. Service Charge
4. Provident Fund
5. Social Security
6. Public Holiday
7. Annual Leave
8. Birthday Leave and Gift
9. Wedding , New born and Funeral remuneration
10. Annual Physical Check up
11. 25% Discount off on All F&B Outlets
12. Special rate for Accommodation1. Training & Education
2. 5 days working / 2 days off
3. Service Charge
4. Provident Fund
5. Social Security
6. Public Holiday
7. Annual Leave
8. Birthday Leave and Gift
9. Wedding , New born and Funeral remuneration
10. Annual Physical Check up
11. 25% Discount off on All F&B Outlets
12. Special rate for Accommodation