Assistant to Purchasing Officer

- Thai male or female
- Bachelor degree, Higher Vocational Education Diploma in any fields
- 2-3 years relevant experience. Having experiences in customer products and /or academic resources would be advantage
- Good oral and written communication skills in the English language with the ability to effectively gather and convey information across the wide range of staff and colleagues
- Experience with MS Word, Excel, Formula, data mining
- Strong analytical, negotiation and problem solving skills
- Ability to organize resources and establish priorities involving complex tasks and multiple projects
- Ideal candidate will be a self-motivated, detail-oriented, fast-learner, who is organized, dedicated, and a team player with good problem-solving skills
- Positive and pro-active attitude
- Communication skill, respectful and a service mind is a must
- Work with integrity, honesty and reliable
- Enjoy working in an educational setting
- Flexible and able to work under pressure

- Conduct and follow the school- s purchasing function according to the school policy and work as part of the purchasing team. In particular
o ensure all purchasing is authorized in advance;
o Liaise with users and departmental heads regarding requirements and specifications;
o raise and control Purchase Orders from approved Purchase Requisitions;
o request quotes and compare prices in order to get the best quality and price;
o check invoices on goods received to ensure quantity, quality and specifications are as ordered;
o responsible for Purchase Orders and invoices to be recorded and scanned before submitting to the Accounts Department for payment;
- Assist with the overseas purchasing to comply with the company- s policy and standard purchasing procedure including;
o shipping arrangements are made
o quotes are approved before ordering
o customs documentation is raised
o delivery timelines are met
o co-ordinate and receive delivery of shipments at the school and distribute to the accurate departments
- To follow up goods arrival, ensure delivery of goods in time, negotiate with suppliers if any delays/defects and be able to handle the problems.
- To maintain updated records of purchased items and documentation.
- To support the logistics and arrangements of major school events e.g. sports day, FOBISIA competitions.
- Other related tasks as assigned.