Executive Assistant to Executive Director

Bachelor's degree in business administration or related field.
? 5 years of experience as Executive Assistant or Administrative Assistant.
? Excellent communication skills being tactful and with excellent vocabulary and verbal
and written skills.
? An expert and resourceful in problem solving and time management with strong
decision-making capability.
? Ability to handle and prioritize multiple demands concurrently.
? Excellent team building capability with strong interpersonal skills.
? Fluent in written and spoken English

Job Roles and Responsibilities
? Work closely with the Executive Director to inform of upcoming commitments and
responsibilities, following up appropriately.
? Schedule, prepare materials and notes, and ensure follow-up for various stakeholder meetings
including staff, Board or other meetings.
? Participates in meetings, taskforces and workgroups both internally and externally on behalf of
or with the Executive Director.
? Supports other leadership team members as necessary.
? Oversees special projects and tasks assigned by the Executive Director and coordinates with
the required stakeholders for timely completion.
? Deliver high quality executive support to the Executive Director.
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? Act as a liaison with Executive Director's clients by answering incoming client calls
independently; develop relationship with Executive Directors? clients and their Executive
Support.
? Coordinate work with third-party suppliers ? both internal and external ? to address support
needs and issues on behalf of the Executive Director.
? Support with travel documentation and procedures (itineraries, visa/passport procedures).
? Handle routine and non-routine logistics and arrange and coordinate meetings (e.g. contact
meeting participants and coordinate responses, compose meeting materials and follow-up)

- Telephone Allowance
- Insurance
- Provident Fund