Finance & HR Administrator

- Bachelor?s degree in Accounting or related field with 2 years+ related experience
- Minimum 6-8 years of experience handling full set of accounts
- Good knowledge in accounting and taxation.
Good communication in English both written and spoken
- Proficiency in computer (MS Office applications: Word, Excel & PowerPoint)
- And other office tools, printer, scanner, copier machine etc.

Role Responsibility:

The incumbent would be responsible for

I. Accounting

- Prepare monthly invoices to clients
- Perform full set of accounts such as data entry, postings, and coding invoices.
- Reconcile accounts payable transactions, research and resolve invoice discrepancies and issues and respond to vendor inquires.
- Prioritize invoices according to cash discount potential and payment terms
- Prepare balance sheet analysis and reconciliations
- Maintain fix assets registered

II. Finance & Taxation

- Prepare management reports such as Weekly cash balance report, PL comment report, WSN report, FCSR & Treasury report and others, report generation
- Prepare bank transfer form, Prepare company finance report
- Handle Petty Cash for office
- Prepare Financial Report such as (PND 50, 51 & others ) to Revenue Dpt.
- Prepare tax reporting such as PND1, PND3, PND53, Por.Por.30, Por.Por.36, PND54
- Prepare input VAT report and withholding tax report.

III. Finance Admin

- Maintain filing system and perform payment research as needed
- Coordinate with clients to complete monthly invoices
- Deal with Bank for money transfer, Revenue Dpt., External auditor
- Deal with News Paper to announce yearly financial report
- Arrange Bank mandate changing, Nominee & Director Changing
- Other administrative tasks as assigned
- Any Ad-hoc projects for the finance team in HQ & the CM.

IV. Office Administration:

- Managing Reception, Telephone System, Mail distribution, Access Control System and Office - Maintenance services
- Inventory levels management and purchase of office facilities and equipment (purchase other than IT equipment)
- Overseas and local travel: airline ticket, hotels booking, visa applications, expenses reports

V. HR Administration:

- Coordinating with Business cards, PES vendors
Completion of joining/leaving documents of new hire/ leavers.
- Maintaining leave and insurance records.
Preparing joining, separation and change forms for record and information as prescribed.
- Documentation/ filing of all records related to Employee files example- Joining documents, leaves, etc.
- Liaison with local authorities for submissions of the payroll related statutory requirements.
- Staff addition / deletion under benefits such as medical & life insurances

VI. Other Administration Support

- Support Office Manager with
- Paper work for work permits and visa extensions for international employees
- Liaison with public service sectors, such as police, fire and emergency services, hospitals that near by the office, if needed
- Problems about office building facilities are reported and solved within proper timeline e.g. Elevator, Air-conditioning, and Electric Power System etc.
- Complying with other day to day responsibilities assigned by the Office Manager or as required.

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