Admin Purchasing F&B

Education & Experience:

High School Diploma or equivalent; a degree or certification in Business Administration, Supply Chain Management, Hospitality Management, or a related field is often preferred.

Proven experience in an administrative role, preferably within a purchasing or procurement department.

Experience in the Food & Beverage or Hospitality industry is highly advantageous.

1. Job Summary
Responsible for supporting the Food & Beverage department's procurement function, ensuring efficient, cost-effective, and timely acquisition of high-quality food products, beverages, and non-food supplies while maintaining accurate administrative records.
2. Core Responsibilities
Purchasing & Procurement:

Process and manage purchase orders (POs) for all F&B-related items, from initial requisition to final receipt and payment.

Liaise with Chefs, Restaurant Managers, and other F&B staff to determine and forecast purchasing needs.

Communicate with suppliers and vendors regarding orders, delivery schedules, pricing, and quality issues.

Assist in sourcing and evaluating new suppliers, especially for local and seasonal products.

Monitor inventory levels and coordinate with receiving/storage teams to ensure optimal stock without over-ordering or running out of essential items.

Assist with negotiations for better pricing, contracts, and payment terms.

Administrative & Documentation:

Maintain and update procurement records, vendor databases, and product specifications.

Track order statuses and expedite deliveries when necessary.

Reconcile invoices against purchase orders and received goods to ensure accuracy before submitting to the accounting department.

Prepare and analyze basic purchasing reports and metrics (e.g., cost savings, supplier performance).

Maintain organized filing of all purchasing documents, contracts, and quality certificates.

1.Service Charge
2.Day Off 6 Days / Month
3.Meal Allowance 2 / Meals
4.Public Holiday 15 Days
5.Uniforms
6.Social Security
7.Vacations