Executive Secretary to General Manager

? Thai Nationality
? Good communications skills, both writing and verbally
? To be self-motivated but able to work as part of a team
? Good organizational and time-management skills
? Pleasant personality with a service-minded
? Ability to work under pressure
? Initiative and entrepreneurial
? A smart appearance and professional manner

1. Maintains the strictness confidentiality on all matters relating to Best Western hotels and Resorts, including all other internal matters directed to the General Manager?s Office and the Hotel.
2. Provides full PA and secretarial assistance to the General Manager, including preparation of correspondence, screening telephone calls and organizing appointments,
3. Liaises with Department Heads and employees in relation to necessary follow-up on queries, deadlines, requests and special functions instigated by the General Manager.
4. Liaises with the Executive Committee members to ensure reporting deadlines to Division / Regional Offices and Owners Representatives are met.
5. Coordinates Monthly Management Report to ensure Regional deadlines are met.
6. Attends and transcribe minutes of weekly Department Heads Meeting for distribution to Department Heads.
7. Coordinates travel arrangement for the General Manager.
8. Drafts Guest Questionnaire responses to be approved and signed by the General Manager.
9. Maintains an efficient filing and Trace system.
10. Represent the General Manager?s Office at guest / employee functions as required.
11. Liaises for office equipment Liaises and maintains requirements (i.e. copier, printers), including control and cost containment of Executive Office stationery supplies.
12. Ensures compliance with legislated health and safety requirements within the workplace.
13. Complies with all Corporate and Hotel Standards and Procedures.

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