Assistant to Purchasing Officer

? Satisfactory Thai Police Criminal Record check
? Confirmation of identity (Driving License / Passport/National ID card).
? Satisfactory references
? Verification of qualifications and work experience

Key Responsibilities:
? Conduct and follow the school?s purchasing function according to the school policy and work as part of the purchasing team. In particular
o ensure all purchasing is authorized in advance;
o Liaise with users and departmental heads regarding requirements and specifications;
o raise and control Purchase Orders from approved Purchase Requisitions;
o request quotes and compare prices in order to get the best quality and price;
o check invoices on goods received to ensure quantity, quality and specifications are as ordered;
o responsible for Purchase Orders and invoices to be recorded and scanned before submitting to the Accounts Department for payment;
? Assist with the overseas purchasing to comply with the company?s policy and standard purchasing procedure including;
o shipping arrangements are made
o quotes are approved before ordering
o customs documentation is raised
o delivery timelines are met
o co-ordinate and receive delivery of shipments at the school and distribute to the accurate departments
? To follow up goods arrival, ensure delivery of goods in time, negotiate with suppliers if any delays/defects and be able to handle the problems.
? To maintain updated records of purchased items and documentation.
? To support the logistics and arrangements of major school events e.g. sports day, FOBISIA competitions.
? Other related tasks as assigned.

Professional Expectations:
? Thai male or female
? Bachelor degree, Higher Vocational Education Diploma in any fields
? 2-3 years relevant experience. Having experiences in customer products and /or academic resources would be advantage
? Good oral and written communication skills in the English language with the ability to effectively gather and convey information across the wide range of staff and colleagues
? Experience with MS Word, Excel, Formula, data mining
? Strong analytical, negotiation and problem solving skills
? Ability to organize resources and establish priorities involving complex tasks and multiple projects
? Ideal candidate will be a self-motivated, detail-oriented, fast-learner, who is organized, dedicated, and a team player with good problem-solving skills
? Positive and pro-active attitude
? Communication skill, respectful and a service mind is a must
? Work with integrity, honesty and reliable
? Enjoy working in an educational setting
? Flexible and able to work under pressure

Child Safeguarding:
Shrewsbury International School is committed to Safeguarding and promoting the welfare of children. The successful candidate will be required to
? attend in-house Child Safeguarding programmes;
? promote and safeguard the welfare of all students in the school;
? report to the Child Protection Officer any concerns they have for the welfare of a student. This may include unsafe practices witnessed within the school as outlined in the school?s Speak Out (Whistleblowing) Policy;
? keep professional relationships with students where personal boundaries are respected and maintained;
? seek advice from a Line Manager or Child Protection Officer with issues or concerns related to Child Safeguarding.

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