Executive Assistant

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The Executive Assistant mainly supporting the School Director, HR and Finance and Accounting office. To perform the secretarial work and provide senior manager with day-to-day administrative support.
? Acting as a first point of contact, dealing with correspondence and phone calls
? Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
? Responsible for rendering secretarial and clerical services for the School Director and to the Head of Finance (for urgent matter and peak period only)
? Typing, compiling and preparing reports, presentations and correspondence.
? Manage databases and filing systems.
? Provide full coordination, supporting and assistance for any requests by the Company Owners as well as the management.
? Records and transcribes minutes of meetings by coordinating with Dusit Company secretary and legal team for checking until final minutes of meeting approved by concerned company directors.
? Opens/dispatches mail relative to the division.
? Maintain office supplies and re-order office supplies when reaching safety stock point.
? Performs special duties in relation with the department when requested.
? Performs other related duties and special projects as directed by the School Director
? Maintains professional business confidentiality.
? To keep confidential information as discretionary.

HR Area
? Support in applied VISA, work permit and ensure the 90 days report have been done in timely basis for expat.
? Assisting in organizing employee relations activities such as CSR, team building, team meeting (townhall) and etc.
? Responsible to manage staff uniform, report and make an order as per requirement.

Finance and Accounting Area
? Control centralized license list and insurance list including alerting Head of Finance and concerned parties of upcoming expiring date for annual license renewal and annual insurance renewal.
? Keep soft filing of signed contract in order and set up good soft filing system to ease concerned parties to look for the contract more easily on-line.
? Need to keep above license list and insurance list up to date at all time.
? Assist Head of Finance handle insurance claimants if any.

? Bachelor degree in related field.
? Minimum of 2 year of relevant experience. Fresh graduate is also welcome
? Have good communication skills in written and spoken English
? Able to use Microsoft office (word, excel, power point) well.
? Possess professional disposition with good communication and interpersonal.