Account Payable Supervisor

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GENERAL MISSION:

1. Ensures the smooth and efficient operation of the accounts payable section through accurate, legitimate and prompt payments of liabilities.
2. Maintains all records in relation to the payroll; ensures payments made in a timely manner; and prepares payroll reports.
RESPONSIBILITIES AND MEANS:

1. Receives all invoices, matches invoices, matches invoices with purchase orders and receiving slips or obtains department head?s signature in lieu of purchase order and receiving slip. Verifies pricing, extensions and additions on all invoices.
2. Collects payroll information and verifies it against original sources; time cards, time sheets, wage rate schedules, payroll deduction, etc.
3. Computes payroll and prepares all pay vouchers and payroll records.
4. Prepares payroll journal vouchers for general ledger postings at the end of each month.
5. Prepares all tax returns, insurance reports, pertaining to payroll, etc.
6. Ensures that discounts are availed of through prompt payment of liabilities.
7. Ensures the accuracy and legitimacy of payments by carefully examining the transaction and documents.
8. Ensures that transactions for the day are posted and reconciled with the general ledger on a daily basis.
9. Ensures that month-end closing entries are done within the required deadline.
10. Ensures that tax related matters such as computations, payments and reports to Tax Bureau are complied with.
11. Reconciles creditor?s statements of accounts against the hotel records.
12. Prepares reports, schedules and analysis that may be required by the Chief Accountant.
13. Ensures that the required journal entries are prepared on a timely basis.
14. Stamps ?Paid? and ?Posted? on all supporting documents to prevent double payment.
15. Audits the items of all purchase orders, receiving records and suppliers? invoices and makes monthly report of order status to Chief Accountant, Financial Comptroller.
16. Prepares vouchers including cost distribution and account codes for all suppliers? invoices and credit memos.
17. Submits figures for estimated weekly disbursements to Financial Comptroller.
18. Processes cheque payments and ensuring mathematical accuracy, legitimacy of the transaction and completeness of the documents.
19. Prepares the necessary journal entries.
20. Files payment vouchers and supporting documents.
21. Posts entries to the system.
22. Reconciles with receiving records.
23. Prepares a monthly creditor list.
24. Follows up goods in transit account.
25. Answers inquiries from creditors and reconciles balances with them.
26. Prepares and processes payments for all taxes.
27. Prepares cheques for all payments whether immediate or regular and forwards the cheques, vouchers and all support documents to the Chief Accountant for verification and Financial Comptroller for approval.
28. Maintains all unused computer and cheques, ensures all cheques are prepared properly and on time.
29. Balances and records all monthly supplier statement on the application.
30. Verifies all commissions of travel agents, submitted by the account receivable section, before applying for settlement on time.
31. Maintains and updates all account files in adequate and accuracy.
32. Coordinates with suppliers for discrepancies of invoice verification.
33. Prepares appropriate accrue listings and journal entries for month-end accounts.
34. Ensures all payment processes are taken to void the duplication and wrong payment.
35. Checks accuracy of petty cash vouchers and support documents attached.
36. Manages and ensures the account payable process will be achieved on account payable policies and procedures.

1. Training & Education
2. 5 days working / 2 days off
3. Good Service Charge
4. Provident Fund
5. Social Security
6. 21 Public Holidays per year
7. Annual Leave
8. Birthday Leave and Gift
9. Wedding , New born and Funeral remuneration
10. Annual Physical Check up
11. 25% Discount off on All F&B Outlets
12. Special rate for Accommodation
13. Group Accident/Life Insurance