Assistant Purchasing Officer

The Assistant Purchasing Officer should have the following qualities
? Thai nationality;
? Bachelor degree, Higher Vocational Education Diploma in any fields;
? 1-3 years relevant experience. Having experiences in customer products and /or academic resources would be advantage;
? Good oral and written communication skills in the English language with the ability to effectively gather and convey information across the wide range of staff and colleagues;
? Experience with MS Word, Excel, Formula, data mining;
? Strong analytical, negotiation and problem solving skills;
? Ability to organize resources and establish priorities involving complex tasks and multiple projects;
? Ideal candidate will be a self-motivated, detail-oriented, fast-learner, who is organized, dedicated, and a team player with good problem-solving skills;
? Positive and pro-active attitude;
? Communication skill, respectful and a service mind is a must;
? Work with integrity, honesty and reliable;
? Enjoy working in an educational setting;
? Flexible and able to work under pressure.

The Assistant Purchasing Officer reports directly to Purchasing Manager is responsible as part of a team for the effective operation of the school Purchasing Department. In particular, the Assistant to Purchasing Officer will
? Conduct and follow the school?s purchasing function according to the school policy and work as part of the purchasing team. In particular
o ensure all purchasing is authorized in advance;
o Liaise with users and departmental heads regarding requirements and specifications;
o raise and control Purchase Orders from approved Purchase Requisitions;
o request quotes and compare prices in order to get the best quality and price as required;
o check invoices on goods received to ensure quantity, quality and specifications are as ordered;
o responsible for Purchase Orders and invoices to be recorded and scanned before submitting to the Accounts Department for payment;
? Assist with the overseas purchasing to comply with the company?s policy and standard purchasing procedure including;
o shipping arrangements are made;
o quotes are approved before ordering;
o customs documentation is raised;
o delivery timelines are met;
o co-ordinate and receive delivery of shipments at the school and distribute to the accurate departments;
? To follow up and receive goods as they arrive at school, checking for any delivery defects, short orders or mistakes and escalating to suppliers promptly for resolution and notifying requestor;
? To maintain updated records of purchased items and documentation;
? To support the logistics and arrangements of major school events e.g. sports day, FOBISIA competitions;
? To support team members by ensuring purchasing documents are circulated to the relevant stakeholders promptly;
? To support the reimbursement process as and when required;
? Assisting as part of the administration team to cover for staff absence, ad-hoc work and periods of high workloads to cover important duties;
? Other related tasks as assigned;
? Other ad hoc duties as requested.

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