Human Resources Assistant

Professional Expectations:
The Human Resources Assistant should have the following qualities
? possess at least bachelor degree;
? have excellent language proficiency (written and spoken) in English and Thai;
? be tenacious in tackling targets and goals set;
? be energetic, initiative and self-motivated;
? possess problem solving skill;
? have good ICT skills and a willingness to learn;
? have a flexible and professional style to work;
? possess a positive and ?can-help? attitude at all times;
? be polite, be professional and courteous at all times;
? be able to maintain strict confidentiality;
? be a team player capable of working exceptionally well with a full range of the school community;
? demonstrate attention to detail and accuracy in all HR functions and demonstrate excellent administrator producing work of a high standard;
? at all times use his / her best endeavours to promote the interests and reputation of the school;
? understand the organization expectation on HR function and be aware of roles and responsibilities and willing to comply with organisation rules and policy.

Key Responsibilities:
The Human Resources Assistant report directly to Human Resources Manager is responsible as part of a team for the effective operation of the school Human Resources Department. In particular, the Human Resources Assistant will
? to source suitable candidates, dealing with media and recruitment agencies, arrange job interviews, undertaking reference checks, etc promptly and effectively to ensure the replacement or new recruitment can be finished timely;
? to undertake duties supporting the international recruitment including processing invoices, arranging and controlling pre-employment checks and references;
? to organise induction programmes for new staff, and on-site Thai Police Checks;
? to control the probation period and probation evaluation by liaising with Line Managers and identify staff probation concerns to Human Resources Manager;
? to provide efficient administrative support and record keeping for the Human Resources Manager in all areas;
? to assist in the processing of staff member data by utilizing the school data base;
? to maintain accurate and up-to-date data concerning the HR database, staff absence, fire evacuation list, Child Protection Training record, staff contract progress, organisation chart, tax filing, vaccination tracking;
? to prepare and keep track record of job descriptions, job advertisements, staff employment agreements, notices for contract renewal;
? to control the completion of annual Thai tax return documents for international members of staff ensuring;
o returns are checked and signed by the member of staff
o submitted online by the due date
? to deal with staff benefits including accommodation, staff health matters, flights, etc;
? Control the departing process for leaving members of staff ensuring;
o Claims for entitlements and benefits are approved and in accordance with policy
o Organisation of departure from accommodation liaising with Bangkok Garden and Chatrium
o Controlling the exit approval process and documentation
o Ensuring leaving staff clearance is conducted and leavers return all school equipments and resources
? to liaise with government departments involving with HR function concerning tax, criminal record check, etc.;
? to raise standard letters of certification for staff members;
? to ensure the filing and digitalization of documents is carried out in a timely and systematic manner;
? to be able to export or run query the data from the information system upon requested;
? to conduct translation both verbal and written;
? to promote equality as part of the job and to treat everyone with fairness and dignity;
? to deal with other ad-hoc duties as and when required;
? other ad hoc duties as requested.

Shrewsbury International School Bangkok is committed to safeguarding and promoting the welfare of children. All candidates are required to provide accurate and detailed information about their employment history and the school will carry out background checks on the successful candidate to assess their suitability to work in a school.