Personal Assistant

?Bachelor?s Degree in Business Administration or higher
?At least 1 year of experience in administrative assistant with a multi-national corporation
?Strong command of the English or Chinese language both in oral and written communications
?Experience in managing schedules, arranging meetings, making travel arrangements and providing administrative support.
?Proficient at juggling extremely hectic schedule while remaining professional at all times & maintaining confidentiality of discussions.
?Highly organized with good spoken and written communication as well as interpersonal skills.
?Proficient in Microsoft Office (Word, Excel, PowerPoint).
?Proficient in Apple Software Products (iCal, Mail, iCloud).
?Good etiquette, pleasant composure and a positive working attitude.
?A good team player who is mature, professional, highly motivated and energetic.
?Meticulous with good organizational and planning skills.
?Detail Oriented, pro-active and a self-starter.
?Proven ability to work well in teams.
?Keen understanding of stakeholder management & building organizational support.
?Having knowledge in Accounting will be an advantage.

?Provide full secretarial and administrative support to Top management
?Prepare and support any presentation deck and reports for meetings.
?Manage the day-to-day calendar, including organizing meetings and managing schedules.
?Works closely and effectively with the Top management to keep him well informed of upcoming commitments and responsibilities, following up appropriately
? Coordinate and act as the point of contact for meetings and conference arrangements.
?Handle daily correspondence (mails, emails, faxes), answer phone calls and take and relay messages in a timely manner.
?Receive guests/overseas visitors.
?Attend and take minutes of meetings, both in the office and at other locations.
?Liaise with their direct reports and other employees to ensure follow up and that deadlines are met.
?Serves as a liaison to the board of directors and Top management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects
?Assist in coordinating important pieces of work/projects and her team and others in the organization as required.
?Make travel arrangements which include booking of flights, ticketing, hotel reservations, visa application etc.
?Prepare and submit Travel & Entertainment (T&E) claims using the internal tracking system.
?Coordinate top management calendar including meetings and events.
?Being able to travel with Top management (Occasionally)
?Provide ad hoc additional support to other senior managers in the team with T&E and travel booking as required.
?Other office duties and personal matters as and when assigned by Top management

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