Admin - Executive Office

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Position Overview
The Admin - Executive Office is responsible for providing high-level administrative support to the Hotel Manager and coordinating activities across various departments. This role ensures smooth operations in scheduling, communication, reporting

Executive Office Duties

- Schedule & Calendar Management
Efficiently manage the Hotel Manager?s appointments, meeting schedules, and travel arrangements, ensuring optimal time utilization.
- Communication & Correspondence
Screen and handle incoming calls, emails, and documents with professionalism and discretion, ensuring timely responses and proper documentation.
- Documentation & Reporting
Prepare and organize internal reports, presentations, meeting minutes, and official communications, ensuring accuracy and clarity.
- Departmental Coordination
Coordinate and consolidate monthly reports from all departments for the Hotel Manager?s review, ensuring consistency and completeness.
- Audit & Compliance Tracking
Maintain and update the GM Audit List on a quarterly basis, ensuring all compliance requirements are met.
- Project & Task Monitoring
Oversee the tracking of tasks in Taskworld and monitor the progress of Tree of Life initiatives, collaborating with departments to ensure timely execution.
- Liaison & Administrative Support
Act as the primary liaison between the Hotel Manager and Heads of Departments (HODs), providing seamless support for VIP visits, internal events, and special projects.

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