Secretary

1. Experienced Personal Assistant or secretary.
2. Experience of electronic diary management.
3. Experience of working in a Higher Education Environment.
4. Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University.
5. Ability to organise and plan own work.
6. Excellent attention to detail, with the ability to maintain a high level of accuracy.
7. A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
8. Ability to work on own initiative.
9. Ability to deal with sensitive information with discretion and to maintain confidentiality.
10. Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.

1. Manage Director- s electronic diary, assessing priority of appointments and reallocation as necessary.
2. Manage Director- s travel arrangements (including visas/accommodation).
3. Process Director- s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
4. Maintain Director- s office systems, including data management and filing.
5. Maintain records of Director- s contacts.
6. Screen calls, enquiries and requests, and deal with them when appropriate.
7. Assist Director in researching and following up with action on matters which fall within the Director- s responsibility - chasing responses, triggering follow-up action.
8. Produce documents, briefing papers, reports and presentations for the Director.
9. Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
10. Manage arrangements for Trustees- and Sub-Committee meetings, including production/distribution of agenda and papers.
11. Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
12. Meet and greet visitors at all levels of seniority.
13. Supervise all Trust incoming/outgoing mail.
14. Any other duties as may reasonably be required by the Director.

Service charge
Social & Security
Annual leave
Public Holiday 16 days
Maternity & Paternity Leave
Marriage Leave
Provident fund
Meal
Uniform
Special rate at PTN Apartment
Split shit allowance
Language allowance
Overtime
Employee rate for hotel stay
Access to Sports Facilities
50% sport event discount
Food & Beverage discount
Access to Clinic
Annual medical check up
Staff party
Sport day