Logistics and Planning Officer

รายละเอียดงาน

Department: Operations Role: To coordinate and support the planning, administration and delivery of operational services across the school. To ensure that operational requests, maintenance activities, events, facilities and contractor works are managed efficiently, safely and effectively, supporting a well-organised, safe and welcoming environment for students, members of staff and visitors. Position Summary: The Logistics and Planning Officer reports to the Operations and Safety Manager and supports the effective delivery of operational services across the School. Acting as the primary point of contact for operational requests, the postholder coordinates work across the Maintenance, Housekeeping, Security, Gardening and Grounds and Events teams, while maintaining records, supporting school events and managing operational administration. Key Responsibilities: The Logistics and Planning Officer will: Operations Coordination and Work Planning: ● Act as the primary point of contact for operational enquiries and requests ● Liaise with members of staff, contractors and other stakeholders regarding operational matters ● Assess, prioritise, coordinate and allocate work requests to appropriate teams and contractors ● Monitor progress and provide updates on operational and maintenance activities ● Support the Operations and Safety Manager and assist operational teams as required ● Promote positive working relationships and undertake other duties appropriate Administration and Record Management: ● Maintain accurate operational records, including the Work Order Tracker, Safety Tracker and SHR Maintenance Plan ● Raise Purchase Requests and maintain supplier, contractor and contract records ● Support the administrative function of the Operations Department ● Maintain event archives and coordinate confidential document shredding services ● Treat information, records and access systems in accordance with school policies and procedures Event and Calendar Coordination: ● Maintain and coordinate the Operation teams input into the school's calendar of events and activities ● Support event planning and coordination, ensuring operational resources and venue requirements are effectively managed Facilities, Equipment and Asset Management: ● Maintain inventories of furniture, equipment and operational assets, coordinating storage, redistribution and disposal as required ● Coordinate deliveries, assembly and distribution of furniture and equipment ● Arrange the maintenance and replacement of signage, safety stickers, equipment and operational materials ● Ensure safety markings on glass doors and windows are maintained Site Presentation and Safety: ● Ensure key areas of the school are clean and well presented ● Monitor operational safety systems, including emergency alarm testing and contractor work protection measures ● Support the school's commitment to providing a safe, secure and well-maintained environment Professional Expectations: The Logistics and Planning Officer should demonstrate the following qualities: ● A positive, proactive and service-oriented approach ● Strong organisational, prioritisation and time management skills ● Excellent interpersonal and communication skills ● The ability to work effectively both independently and as part of a team ● Flexibility and adaptability in response to changing operational requirements ● Competent digital skills, including Microsoft Office, Google Workspace and email communication ● A good command of spoken and written English ● Demonstrate accuracy, attention to detail and professionalism

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