Director of Finance and Administration

Qualifications

Bachelor's degree in Finance, Accounting, Business Administration or a related field; Master's degree preferred
Fluency in English and Thai language
Minimum of 10-15 years of progressive Finance & Admin experience with at least 5 years in a senior leadership or management role in Thailand-based hotels or companies
Demonstrated expertise in financial planning, budgeting, and forecasting
Strong knowledge of Thai accounting standards, tax regulations, and labour laws
Proficiency in financial management software and advanced Excel skills
Experience with internal control systems and risk management
Excellent analytical and problem-solving skills
Strong communication and interpersonal skills, with the ability to interact effectively with all levels of management and external stakeholders

Job Description
JOB PURPOSE

To oversee the Finance and Accounting department and ensure its smooth running so that all financial and management reports are made accurate and available by their due dates. To define and implement hotel internal control policies and procedures, ensuring their effectiveness so that the profitability of the hotel is guaranteed.

PRIMARY RESPONSIBILITIES

Administration

To oversee the Finance and Accounting department, ensuring that books, records and accounts maintained accurately and fairly reflect the transactions and dispositions of the assets of the company
To devise and maintain a system of internal accounting control sufficient to ensure that transactions are executed in accordance with management?s general and specific authorization and in compliance with generally accepted accounting principles and country legislations
To review and certify any hotel internal/external financial reporting before their distribution and oversee the preparation of the hotel?s yearly operating budget
To ensure that the hotel hold all required licenses and permits to operate, all insurances as stipulated in management contract
To review all proposed contracts for pricing and terms, ensuring that hotel?s interest comes first and is protected at all times
To provide assistance to other operational departments in the definition, implementation and follow-up of improved control tools
To maintain close communication with third parties as owning company, public auditors, local authorities
Technical Responsibilities

To oversee and ensure the smooth running of accounting functions, in particular:
The timely preparation and release of monthly financial statements and other related reports and their accuracy
that all balance sheet accounts are fully reconciled on monthly basis and discrepancies timely identified and corrected
To oversee and ensure the smooth running of Accounts Receivables and Credit, in particular:
That all accounts receivable balances and appropriate actions taken to collect overdue
To regularly organize credit meeting with the participation of General Manager and all concerned head of department where all debtors? balances are analyzed
To oversee the maintenance of the Accounts Receivable sub-ledgers in creating new debtors? codes or updating credit limits.
The safeguard of all hotel cash and bank assets: to certify all monthly bank and credit card reconciliation, to ensure that all daily cash and cheque collection are duly verified and banked-in intact on a daily
To oversee and ensure the smooth running of the overall Cost Control functions, in particular:
The actual record and safeguard of all stocks of the hotel with all variances being justified and corrected
The strict respect of all control procedures and policies
To oversee and ensure the smooth running of the purchasing functions, in particular that all procurement of goods and services are done in accordance with the hotel policies and procedures
To oversee and ensure the smooth running of the overall payroll and general administrative functions, in particular:
The accuracy of payroll calculation and payment
The strict respect of country tax legislation (preparation and tax filing)
To oversee all legal and tax matters related to the hotel in liaison with consultants and local authorities
To oversee and ensure the smooth running of the hotel?s computer system.

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